Administration Supervisor

·       Oversee the maintenance and repair of all bank-owned or leased properties, banking equipment ensuring compliance with health, safety, and environmental regulations.

·       Coordinate with contractors, vendors, and service providers for branch refurbishments, branch expansion, repairs, and routine maintenance.

·       Plan and manage facility improvement projects, including refurbishments and relocations.

·       Support the expansion of new branches by providing input on site selection, fit-outs, and facilities setup.

·       Landlord and Vendor Relationship Management: Monitor Contract’s expiry period and ensure Contract renewals is done in time by managing the Landlord and Vendor Relationships. Manage service providers to adhereto SLA/terms of contract, conduct engagements to pick any service issue.

·       Health and Safety: Review annually the branchesbuilding locations to ensure they meet the health and safety standard by BOU and other regulatory bodies. And escalate those that require management intervention.

·       Ensure policies & procedures are always adhered to as per the laid down Brac Uganda Bank policies.

·       Review and ensure that all policies and procedures under Administration and Logistics are updated and reflect the business environment.

·       Update Administration Risk Registers and KRIs in a timely manner and event/loss incidents are maintained/reported as per stipulated timelines.

·        Stock Management : Carry out Stock Spot checks to prevent fraud, losses, or discrepancies, ensure that Stock taking with other stakeholders is carried out as per Policy and Procedure, ensure that the records of stock levels are accurate and stock registers are regularly updated, timely replenishment of supplies as per policy and procedure, ensure Store items are properly kept and in good conditions.

·        Ensure that the Administration and Logistics Unit achieves a minimum of ‘Satisfactory/Acceptable’ audit rating through continuous assessment and prompt closure of all audit exceptions sighted

·        Ensure that all the Unit Registers are updated and maintained as per policy/Procedures.

·        Ensure that the Unit, Branch Audit, Compliance, Risk and BOU findings are closed as per stipulated timelines.

·        Negotiate with vendors and suppliers to secure favorable terms and pricing.

·        Maintain an updated database of key service providers to support the wide BUBL branch network Administrative and Security support needs.

·        Champion Administration automation to improve the support turnaround time, cost optimizations, and meet the expectations of all stakeholders.