Key Responsibilities

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  • Management of suppliers by ensuring timely processing of their invoices, proper approvals before booking, timely payment to allow smooth operations of the business.
  
  
  • Invoicing and preparation of client packs, credit notes and support documentations.
  
  
  • Daily processing and checking of the contract’s transactional activities and ensuring all contract costs are well booked.
  
  
  • Managing third party transport contractors’ recharges
  
  
  • Balance sheet account management and reconciliations of dedicated accounts as allocated by the Finance Manager
  
  
  • Participate in Processing Improvement projects and initiatives.
  
  
  • Ensure timely inventory counts are undertaken by Operation by attending the monthly stock counts and ensuring signed off stock sheets are received and filed by Finance.
  
  
  • Preparation of weekly and monthly activity reports.
  
  
  • Company’s general insurance administration
  
  
  • Tactical support for the Site Operation Leads and Contract accountant
  
  
  • Other responsibilities as delegated by the Contract Accountant and Finance Manager- Uganda
  
  
  • Timely update and reconciliation of customer’s debtors’ statement of accounts on a daily, weekly and monthly basis.
  
  
  • Debt collections and update on progress to the Finance Manager & the General Manager on a weekly basis
  
  
  • Timely issuance of pro-forma invoices to various customers at the beginning of the month
  
  
  • Timely preparation of unbilled revenue tracker on a weekly basis
  
  
  • Timely preparation of client pending POs tracker daily
  
  
  • Monthly review of pending insurance claims tracker
  
  
  • Monthly review of the dedicated balance sheet reconciliations
  
  
  • Timely issuance of the Site PO as per actual spend and agreed contract rates.
  
  
  • Review of Suppliers PO’s Status report to ensure accurate and completeness in cost capture monthly
  
  
  • Timely and accurate invoicing of contracts revenue streams
  
  
  • Preparation of Debtors accounts for the contracts within the business unit
  
  
  
  

Qualifications & Experience

• Business Degree


• Basic Accounting Knowledge Level 1 professional qualification in CPA /ACCA


• Minimum 3 years of experience in a similar role


• Knowledge of an ERP system


• Good knowledge of Uganda income tax & VAT


• Communication and Presentation Skills


• Leadership skills


• Professional certificate in auditing or accounting will be added advantage

DPDHL Core Competencies & Skills

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  • Maintains effective relationships with customers.
  
  
  • Develops and delivers high quality / innovative products, services or solutions.
  
  
  • Focuses on customer needs and gains their commitment.
  
  
  • Gains management / colleague support to meet customer needs.
  
  
  • Ensures strategies / plans are aligned and reflect others’ views.
  
  
  • Develops strategies / plans aligned to broader organizational strategy.
  
  
  • Communicates strategy.
  
  
  • Establishes clear, challenging and achievable objectives.
  
  
  • Aligns resources and the organization within own area of responsibility to achieve objectives.
  
  
  • Regularly reviews and communicates progress against objectives and adjusts as needed.
  
  
  • Champions continuous improvement and innovation.
  
  
  • Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others.
  
  
  • Provides employees, colleagues and business partners with candid and regular feedback.
  
  
  • Provides employees with development opportunities.
  
  
  • Supports employees with career opportunities.
  
  
  • Inspires others to develop themselves.
  
  
  • Conveys a clear sense of personal goals and values.
  
  
  • Actively seeks feedback to improve performance.
  
  
  • Develops new skills and modifies behaviors based on feedback.
  
  
  • Takes personal responsibility for career and development.
  
  
  
  

Languages

English – verbal and written.

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