Uganda Free Zones and Export Promotions Authority (UFZEPA) is hiring an Administrative Assistant (8) to provide secretarial services and office managerial services.
Salary Scale: UFZEPA – 8
Reports to: Administrative Officer
Terms: Three (3) Year Contract (Renewable upon satisfactory performance)
Key Duties and Responsibilities:
- Taking dictation accurately, transcribing it and typing drafts;
- Preparing reports, presentations and minutes;
- Identifying, managing and operating office facilities, equipment and machines;
- Preparing responses to routine correspondence and disseminate information appropriately;
- Ensuring security of records, documents and equipment in assigned offices;
- Drawing up and monitoring programs, activities and appointments;
- Receiving and attending to visitors and clients;
- Receiving and dispatching documents; and
- Maintaining and accounting for office imprest.
Person Specifications:
a) Academic Qualifications:
A Honor’s Bachelor’s Degree in Secretarial Studies or Bachelor’s Degree in Information and Office Management or equivalent qualifications from a recognized awarding Institution.
b) Work Experience:
Nil
c) Key Competencies:
i. Technical:
- Shorthand Skills
- Records and Information Management
- Information and Communication Technology
ii) Behavioral:
- Effective Communication
- Ethics and Integrity
- Public Relations and Customer Care
- Results orientation
- Time management
- Flexibility
- Confidentiality
How to Apply
Application Guidelines
Interested candidates who fully meet the requirements are invited to submit their applications comprising the following:
- A comprehensive curriculum vitae with daytime contact details.
- Three (3) referees with their contact addresses.
- Recommendation letters from Heads of their former employers (Rationalised Government Institutions).
- Copies of relevant academic testimonials and certificates, including:
1. O and A Level Certificates
2. Bachelor’s Degree and Postgraduate Academic Qualifications
3. Transcripts and Professional Certifications
- Copies of letters of appointment, confirmations (if any), and promotion letters.
Please note the following important instructions:
- All application documents must be compiled into one PDF file, clearly labelled with the applicant’s full name.
- Submit your application only by email to: recruitment@ufzepa.go.ug
- The closing date for receiving applications is Friday, 6th June 2025 at 5:00 p.m.
- Only emailed applications will be considered.
- Former staff of RAPEX-affected agencies who have since been absorbed into the Public Service are not eligible to apply.
All applications should be addressed to:
The Executive Director
Uganda Free Zones and Export Promotions Authority (UFZEPA)
6th Floor, Communications House
Plot 1 Colville Street
Kampala
