Chloride Exide (U) Ltd is hiring an Accounts Assistant to assist the Chief Accountant in accomplishing tasks as per schedule in line with the company’s strategic goals. The role will be key in delivering timely updates and ensuring the finance department operates efficiently on matters concerning reports, audits, and other tasks in line with the company’s policies and procedures.
Reports To: Country Manager
Duties and Responsibilities
Counter Sales & Customer Service
Ensure compliance with all Customer Service Standards.
Raise cash sales to walk-in customers, receiving cash and issuing receipts for credit customers/payments on the ERP (Navision).
Raise invoices for credit sales in line with policy.
Ensure prompt action regarding warranty products in line with the company warranty policy and procedures.
Verify all non-cash payments, i.e., cheques, bankers’ cheques, EFTs, and/or any form of money transfers, prior to releasing any goods.
Cash and Banking
Carry out daily bank reconciliations, ensuring that cash received and banked tallies with the daily cash sale listing.
Verify all bankers’ cheques with the issuing bank prior to accepting the said cheques and supplying the goods.
Carry out a daily reconciliation of cash sales and credit sales against banking. Any discrepancies must be reported to the Country Manager immediately.
Administration
Ensure all statutory payments are remitted by the due dates.
Ensure all customs and clearing documents for imports/exports are done and/or received on time to eliminate any delays in the process.
Manage petty cash as per the petty cash policy.
Conduct daily/weekly/monthly/quarterly auditing of documents and assets as per the required schedules.
Ensure that suppliers bill in a timely manner and audit supplier invoices to ensure they match LPOs, contracts, or pre-agreed prices.
Ensure that the financial policies and accounting systems are well maintained to control depot activity, i.e., sales proceeds (cash and cheques) banked daily, credit control policies are strictly observed, stock movement, etc.
Monitor processing of all warranty products, ensuring proper documentation is used as per policy.
Manage office access, being a custodian of access tools.
Stocks Management
Participate in the daily, weekly, and monthly physical stock take of all stock items and ensure the same agrees with the book/system stock position. Any variances must be reported to the Country Manager in writing with a copy to the Chief Accountant.
Credit Control
Ensure compliance with company credit control policies regarding opening customer accounts, raising invoices and credit notes, and daily receipting of payments from customers.
Conduct periodic customer visits.
Vet new customers before approval of account opening.
Update the Country Manager on debt position as per the set schedules.
Perform periodic debt confirmation through calls/emails/visits.
Periodically review and confirm credit customer details maintained in the ERP system.
Other Responsibilities
Send documents as per schedule, i.e., cash sales, invoices, credit notes, warranty invoices, cash sale banking, debtors receipt banking, petty cash, suppliers’ invoices, etc.
Manage and maintain an up-to-date customer/clients’ database with all relevant information, e.g., telephone number, physical location, contact details, etc.
Maintain an organized filing system.
Report unwarranted behaviors that may cause damage/losses to the company.
Maintain high standards of self and work discipline, coordinate activities well with both superiors and workmates, while observing good interpersonal relationships.
Requirements and Qualifications
Bachelor of Commerce – Finance or its equivalent.
At least CPA/ACCA Level 2 or full CPA/ACCA qualification.
At least 2 years’ experience in a busy accounting environment.
High attention to detail.
Demonstrated ability to solve problems.
Communication and interpersonal skills.
Customer service skills.
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