Regional Office Administrator

Key Duties and Responsibilities:

Procurement & Fleet

• Oversee the procurement activities at regional level and ensure the respect of SNV procedure, compliance, and efficiency for all procurement while ensuring a smooth workflow and coordination from procurement planning to final delivery.


• Oversee stock management from stock entry to out of stock requests, in line with guidelines in an efficient and compliant manner.


• Oversee the asset and inventory management, from the registration after procurement till the final report while ensuring an accurate tracking and the good use of equipment, as per SNV procedure.


• Oversee the transport and fleet management in line with transportation guidelines and SNV Manual from user-department’s request to monitoring report, in an optimized manner.


• Oversee the facilities management from identification of building to user’s allocation and requests including the contract follow up, as per SNV manual and guidelines in an adapted and optimized manner.


• Ensure a smooth, anticipated and optimized communication in between internal stakeholders of the area procurement/Logistics department, as well as with other departments and with stakeholders from other SNV Offices.


• Ensure all documents produced for all above sections are orderly archived in hard and soft copy as per archiving procedure.

Management and representation

• Represent SNV with partners, authorities and various local actors operating in the region


• Strengthen cross-functional communication and coordination among the team (i.e finance, logistics and procurement, administration) and programme teams by providing structure and support and advice to the support services team.


• Ensure adequate segregation of duties, internal control systems and delegation of authority are properly implemented across the regional office, taking corrective initiatives when required.


• Ensure all relevant documentation produced by regional operation functions is properly completed, approved and archived as per SNV and donors’ standards; and that the archives are efficiently organised and safely managed.

People Management

• Day-to-day coordination and direction of regional operation support team (Procurement Officer, drivers and store & Administrative assistance) in cooperation with their direct line managers in Kampala.


• Ensure effective and efficient utilisation of human resources are made available to support the operations in the regional office.


• Support with the recruitment, training, induction and development of the field office team in partnership with the Kampala team.


• Develop staff capacity to ensure consistency and quality of service delivery across the program.


• Ensures that HR policies and procedures are in place and are adhered to in coordination with relevant Country Office counterparts.


• Ensure compliance to safety and security procedures.

Qualifications, Skills and Experience:

• A bachelor’s degree in business management (Administration, Operations, Accounting, Logistics, Human Resources) or a related field.


• Minimum 5 years of experience in working in an international organization, including experience in business support services.


• Experience of reviewing and implementation policies, procedures and guidelines.


• Experience of managing varied projects either in HR, Finance, and Logistics/Procurement.


• Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities.


• Experience in context analysis, security and team management. Excellent oral and written communication skills in English and local language.

Additional requirements:

• Result orientation: The ability to take direct action in order to attain or exceed objectives.


• Initiative: The ability to recognise and create opportunities and to act accordingly. Rather starting something than waiting passively for it to happen.


• Coaching: Encouraging and guiding employees in order to make their performance more effective and to enhance their self-perception and problem-solving skills.


• Persuasiveness: The ambition to win over other people for one’s views and ideas and to generate support.

How to Apply:

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English at the link below.

Click Here

Deadline: 24th July 2025